Job Opening: Senior Front Office Coordinator
Location: Jeddah, Saudi Arabia
Position: Senior Front Office Coordinator
Experience Required: 8-10 years
Languages: Fluent in Arabic and English (Reading, Writing, and Speaking)
We are looking for an experienced Senior Front Office Coordinator to manage and oversee the daily operations of our front office. This position offers a great opportunity to work with a leading company in Jeddah, Saudi Arabia, where you will be instrumental in ensuring smooth office operations, maintaining a high standard of customer service, and managing a team.
1. Introduction to the Job
As a Senior Front Office Coordinator, you will be responsible for overseeing the front office functions in a dynamic environment. The ideal candidate will have a strong understanding of Saudi work culture, proven leadership skills, and extensive experience working in a front office or administrative capacity. This role requires strong communication abilities, both in Arabic and English, as well as the capability to manage day-to-day office tasks efficiently.
The Senior Front Office Coordinator is a key role in ensuring the smooth operation of our reception, customer service, and administrative tasks. You will lead a team of front office staff while maintaining a positive, productive atmosphere in the office.
2. Responsibilities
Your key responsibilities in this role will include:
- Managing Front Office Operations: Oversee the front desk and reception area, ensuring that all visitors, clients, and staff are greeted warmly and professionally.
- Tally Accounts: You will be responsible for basic accounting tasks using Tally, ensuring financial records are accurate and up-to-date.
- Team Leadership: Lead a team of front office staff, providing guidance, support, and training to ensure the highest standards of performance.
- Customer Service Excellence: Ensure exceptional service by managing customer queries, appointments, and client relationships. Handle any issues or escalations in a professional manner.
- Office Administration: Perform day-to-day administrative tasks such as scheduling meetings, handling office correspondence, and maintaining office supplies.
- Printing and Document Management: Basic knowledge of printing and document handling to ensure smooth office operations.
- Report Generation: Create and maintain various reports related to front office activities, ensuring transparency and efficiency in office management.
The role requires excellent multitasking skills, the ability to handle confidential information, and a proactive approach to problem-solving.
3. Qualifications and Requirements
The Senior Front Office Coordinator position requires the following qualifications:
- Experience: At least 8-10 years of experience in a front office coordination or administrative role in Saudi Arabia. Experience with the Saudi work culture is crucial for understanding the nuances of the business environment.
- Educational Background: A Bachelor’s degree or higher qualification is required.
- Languages: Fluent in Arabic and English (both written and spoken). You must be able to communicate effectively in both languages, as the role requires interaction with both local and international clients.
- Technical Skills: Knowledge of Tally accounting software and basic printing skills are essential. You should be able to handle financial records and maintain office documentation.
- Leadership Qualities: Proven ability to lead a team, with strong communication skills, maturity, and a professional demeanor. You will need to manage and motivate a team effectively.
- Cultural Knowledge: A strong understanding of Saudi work culture and the ability to adapt to local business practices.
- Location Preference: We prefer candidates based in Jeddah or willing to relocate.
The position also requires strong organizational skills and the ability to prioritize tasks efficiently.
4. Benefits
The Senior Front Office Coordinator role comes with several attractive benefits:
- Competitive Salary: A competitive salary based on your experience and qualifications.
- Career Growth: Opportunities for career advancement within the company, with a chance to grow your leadership and management skills.
- Work Environment: You will work in a dynamic, professional environment where you can build and enhance your skill set.
- Training and Development: Access to training to improve your skills in office management, customer service, and accounting tools like Tally.
- Job Stability: As this is a senior role, you will have a stable position within a growing organization in Saudi Arabia.
- Healthcare and Benefits: Depending on the company’s policy, there may be healthcare benefits provided.
This position offers an excellent opportunity to take the next step in your career while working in a high-paced and challenging environment.
5. How to Apply
To apply for the Senior Front Office Coordinator role, please follow these steps:
- Prepare Your CV: Ensure that your CV is updated and includes all relevant qualifications, experience, and skills. Make sure to highlight your experience with Tally and front office management.
- Contact Information:
- WhatsApp: Send your CV directly to +966511232389 on WhatsApp.
- Email: If you prefer, you can also email your CV to the hiring manager (email details can be provided upon request).
- Include Your Details: When applying, make sure to mention your current employment status, available start date, and any relevant certifications you hold.
We encourage all interested candidates to apply as soon as possible. Only those selected for an interview will be contacted.
6. Frequently Asked Questions (FAQs)
1. What qualifications do I need to apply for this job?
You need a Bachelor’s degree, 8-10 years of experience in a front office or administrative role in Saudi Arabia, and fluency in both Arabic and English.
2. Is experience with Tally software necessary?
Yes, Tally accounting software knowledge is essential for handling financial records in this role.
3. What benefits are offered for this position?
The position offers a competitive salary, career growth opportunities, healthcare benefits (depending on company policy), and training opportunities.
4. Can I apply if I am not based in Jeddah?
Preference will be given to candidates based in Jeddah, but if you are willing to relocate, you are welcome to apply.
5. How do I apply for this position?
To apply, send your updated CV via WhatsApp to +966511232389 or email your CV to the provided contact. Be sure to include relevant details like your experience and available start date.
This is an excellent opportunity for an experienced Senior Front Office Coordinator to work in Jeddah, Saudi Arabia. Apply today and take the next step in your career!