Are you an experienced Project Administrator looking for your next challenge? We are currently seeking a motivated and skilled individual to join our team in Khobar, Saudi Arabia. As a Project Administrator, you will play a key role in coordinating projects, ensuring that they stay on track and are completed within the allocated time and budget. This role requires excellent communication skills, organization, and a proactive attitude. If you have 3-5 years of relevant experience, are fluent in both English and Arabic, and are ready to take on a fast-paced and rewarding position, we want to hear from you!
Job Title: Project Administrator
Location: Khobar, Saudi Arabia
Start Date: Immediate
Nationality: Indian Nationals preferred
Languages: Fluent in English and Arabic
License: Valid Saudi Driving License required
Responsibilities
As a Project Administrator, your main duties will include the following:
- Project Coordination:
- You will assist in scheduling project tasks and tracking progress to ensure deadlines are met.
- You will collaborate with team members and management to ensure project goals are clear and achievable.
- Coordinate project activities and resources to ensure the project stays on schedule and within scope.
- Documentation Management:
- Organize, maintain, and ensure easy access to project documents, including reports, meeting minutes, contracts, and other important files.
- Ensure all project documentation is accurate, up to date, and properly archived for future reference.
- Communication:
- Act as the primary liaison between project teams, clients, and stakeholders to ensure smooth communication.
- Prepare and distribute project updates, addressing any questions or concerns that arise during the project.
- Reporting:
- Regularly prepare and distribute status updates and progress reports to the project team and management.
- Monitor the project’s progress and highlight any issues or delays to ensure timely action is taken.
- Budget & Resource Tracking:
- Assist in monitoring and tracking project budgets, expenses, and resource allocation to ensure the project stays financially on track.
- Report any discrepancies or potential budget overruns and collaborate with the team to find solutions.
- Procurement Support:
- Provide support in the procurement process, including managing deliverables and ensuring that materials and resources are available when needed.
- Ensure procurement activities align with project timelines and requirements.
- Risk Management:
- Help identify potential risks and issues during the project lifecycle.
- Assist with problem-solving and support the team in resolving challenges that could impact the project’s success.
- Project Close-Out:
- Support the final documentation process once the project is complete.
- Assist in conducting a post-project evaluation to identify lessons learned and areas for improvement in future projects.
Qualifications
To be considered for the Project Administrator role, candidates must meet the following qualifications:
- Education and Experience:
- A Bachelor’s degree in Business Administration, Project Management, or a related field.
- 3-5 years of experience in project administration or a similar role, with a proven track record in project coordination.
- Skills and Knowledge:
- Strong understanding of project management processes, including scheduling, reporting, and risk management.
- Proficiency in Microsoft Office Suite and project management tools (e.g., Microsoft Project, Trello, Asana, etc.).
- Knowledge of procurement procedures and budget tracking.
- Language Proficiency:
- Fluency in English and Arabic is required for effective communication with stakeholders and team members.
- License and Nationality:
- A valid Saudi driving license is necessary.
- Indian nationals are preferred for this position.
- Soft Skills:
- Strong communication and interpersonal skills.
- Organizational skills and the ability to manage multiple tasks simultaneously.
- Problem-solving and decision-making abilities.
Benefits
As a Project Administrator with our company, you will enjoy several benefits:
- Competitive Salary:
- The salary for this position is competitive, based on your experience and qualifications. You will be offered a market-based salary along with performance-based incentives.
- Career Development:
- Opportunity to grow and develop within a leading company in the industry, with possibilities for career advancement and further learning.
- Health Insurance:
- Comprehensive health insurance coverage as per Saudi Labor Law.
- Work-Life Balance:
- Enjoy a healthy work-life balance with a structured work schedule and the opportunity to work with a dynamic team.
- Supportive Team Environment:
- Work in a collaborative and supportive team environment where your contributions will be valued.
Applying Guide
To apply for the Project Administrator position, follow these steps:
- Prepare Your CV:
- Ensure your CV includes details about your education, experience, and relevant skills for the role.
- Highlight any specific project management tools you have used in the past.
- Send Your Application:
- Email your CV to careers@nexgenbits.com. Please also include a brief cover letter explaining why you would be a great fit for this role.
- Include Contact Information:
- Make sure to provide your contact details, including your phone number and availability for an interview.
- Wait for Confirmation:
- If you are shortlisted, you will be contacted for an interview. Interviews will be conducted via phone or in-person, depending on your availability.
- Further Steps:
- Successful candidates will receive an offer letter along with details about the contract terms and onboarding process.
Frequently Asked Questions (FAQs)
- What is the required experience for this role?
- We are looking for candidates with 3-5 years of experience in project administration or a similar role.
- Is this position open to all nationalities?
- While we welcome all nationalities, Indian nationals are preferred for this position.
- Do I need to have a driving license for this job?
- Yes, a valid Saudi driving license is required.
- What qualifications do I need to apply for this role?
- A Bachelor’s degree in Business Administration, Project Management, or a related field is required.
- How do I apply for the Project Administrator role?
- Please send your CV and a cover letter to careers@nexgenbits.com to apply.
- What are the working hours for this position?
- The working hours are typically from 9:00 AM to 5:00 PM, Monday to Friday. Flexible working hours may be available based on project needs.
- What are the benefits of this role?
- This role offers a competitive salary, career development opportunities, and health insurance coverage.