Job Opportunity: Executive Assistant at Alhayat Investment Company
Alhayat Investment Company, a renowned leader in the supply and delivery of sports equipment, MEP (Mechanical, Electrical, and Plumbing), civil construction, and water feature projects across Saudi Arabia, is currently looking for a highly skilled Executive Assistant. With an ISO 9001:2015 certification, we emphasize a culture of excellence, innovation, and strategic growth. We are seeking a dedicated and proactive individual to join our team and support our CEO by managing critical tasks and enhancing operations in a fast-paced and dynamic environment.
Job Overview
As the Executive Assistant at Alhayat Investment Company, you will provide essential administrative support to the CEO, helping to manage the daily workflow, coordinate with internal and external stakeholders, and streamline the executive’s agenda. You will play a key role in ensuring smooth operations, assisting in project management, and handling confidential tasks with discretion.
If you are a detail-oriented, efficient, and organized professional with the ability to multitask and communicate effectively, this role provides a unique opportunity for you to thrive. As an executive assistant, your primary focus will be supporting the CEO and other senior executives in a highly collaborative work environment.
Key Responsibilities
As an Executive Assistant, you will have several important responsibilities aimed at supporting the CEO and ensuring seamless operations. Your day-to-day tasks will include, but are not limited to, the following:
- Manage CEO’s Calendar and Travel
- Efficiently schedule and prioritize the CEO’s appointments, meetings, and travel arrangements.
- Ensure all logistics are organized well in advance, allowing the CEO to focus on strategic decision-making.
- Act as Liaison
- Serve as the communication link between the CEO and other executives, directors, managers, and external stakeholders.
- Facilitate smooth communication across departments and organizations.
- Document and Report Preparation
- Prepare, organize, and review documents, presentations, and reports for meetings and conferences.
- Assist in gathering data, preparing presentations, and reviewing meeting minutes.
- Board of Directors Coordination
- Coordinate Board meetings by managing the scheduling, preparing meeting materials, and taking minutes.
- Ensure all follow-up actions are completed on time.
- Confidentiality and Discretion
- Handle sensitive information with care, maintaining confidentiality at all times.
- Ensure that all communications and documents are handled with integrity and professionalism.
- Support Strategic Projects
- Assist with research, data analysis, and drafting of communications for strategic projects.
- Follow up on tasks and action items discussed in meetings.
- ISO Compliance
- Provide administrative support in maintaining and ensuring ISO compliance.
- Assist in the preparation and documentation of ISO-related activities as needed.
- General Administrative Support
- Assist with additional office tasks as required, including handling phone calls, responding to emails, and managing office supplies.
Qualifications
The ideal candidate for the Executive Assistant position at Alhayat Investment Company should have the following qualifications:
- Educational Background
- A Bachelor’s degree in business administration, management, or a related field.
- Professional Experience
- Proven experience as an executive assistant, administrative assistant, or in a similar role, with a demonstrated ability to manage high-level tasks and responsibilities.
- Skills and Expertise
- Strong organizational, time-management, and communication skills are essential.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with ERP systems (experience with Oracle NetSuite is an added advantage).
- Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment.
- Language Skills
- Fluency in English is required.
- Proficiency in Arabic is preferred to facilitate communication across a diverse team.
Benefits
Alhayat Investment Company offers an attractive benefits package for the Executive Assistant role, including:
- Competitive Salary
- A competitive salary based on experience, along with performance-based incentives.
- Career Growth Opportunities
- Opportunities for professional development and career advancement within a growing, innovative company.
- Access to training programs, mentorship, and leadership development initiatives.
- Collaborative Work Environment
- A supportive and dynamic work environment where you can thrive alongside talented colleagues.
- Involvement in high-profile projects with exposure to senior leadership.
- Health and Wellness Benefits
- Comprehensive health insurance for you and your dependents.
- Access to wellness programs designed to promote a healthy work-life balance.
- Workplace Excellence
- As an ISO 9001:2015 certified company, we are committed to fostering an excellent workplace environment with a focus on continuous improvement.
How to Apply
If you are a proactive, detail-oriented individual with a passion for administrative support and a desire to work in a fast-paced environment, we encourage you to apply for the Executive Assistant role at Alhayat Investment Company. To apply:
- Click the Application Link
- Please use the following link to complete your application:
Application Form Link.
- Submit Your Resume
- Include an updated resume highlighting your relevant experience and skills.
- Cover Letter
- Attach a cover letter detailing why you are the ideal candidate for this role and how you can contribute to the success of the executive office.
- Interview Process
- Shortlisted candidates will be contacted for an interview. Please be prepared to discuss your relevant experience, skills, and motivation for applying.
FAQs
1. What are the key responsibilities of the Executive Assistant?
- The Executive Assistant will manage the CEO’s calendar, act as a liaison between the CEO and other stakeholders, prepare documents, organize meetings, handle sensitive information, and assist with strategic projects and ISO compliance.
2. What qualifications are required?
- Candidates must have a Bachelor’s degree in business administration, management, or a related field. Proven experience as an executive assistant or similar role is required. Proficiency in Microsoft Office and ERP systems is essential.
3. What is the salary for the Executive Assistant position?
- The salary is competitive and will be based on the candidate’s experience and qualifications.
4. What are the benefits of this role?
- The role offers a competitive salary, health insurance, career growth opportunities, and a collaborative work environment.
5. How do I apply for the Executive Assistant role?
- To apply, please use the application link provided in the job listing and submit your resume and cover letter.
6. Is experience with Oracle NetSuite necessary?
- While not required, experience with Oracle NetSuite or similar ERP systems is considered a plus.
Alhayat Investment Company is dedicated to fostering a work culture of excellence and innovation. If you are an experienced and resourceful professional ready to make an impact, apply today to join our growing team as an Executive Assistant!