Job Opportunity: Document Controller
Location: Riyadh, Saudi Arabia
Contact: +966541441065 (For more details, contact via WhatsApp)
Introduction to the Job
A well-established Manpower and Contracting company in Riyadh is seeking a Document Controller to join its team. This is a key administrative role requiring a detail-oriented individual with expertise in managing and organizing documents. The ideal candidate will be responsible for ensuring that company documents are accurate, well-maintained, and easily accessible. If you are skilled in Microsoft Office, Odoo software, and document management, and enjoy maintaining order and efficiency, this could be a perfect opportunity for you.
Responsibilities
As a Document Controller, you will be responsible for:
- Document Management: Ensure that all company documents, including contracts, reports, and technical files, are properly stored, indexed, and updated in both physical and digital formats.
- Document Distribution: Coordinate the distribution of documents to relevant stakeholders such as team members, clients, and suppliers as necessary.
- Quality Control: Monitor the quality of documents to ensure compliance with company standards, policies, and relevant regulatory requirements.
- Spreadsheets and Reports: Create, update, and maintain spreadsheets and reports in Microsoft Excel, ensuring data is accurate and up to date.
- Document Preparation: Prepare professional documents, reports, and presentations using Microsoft Word and ensure they meet the company’s format and quality guidelines.
- Utilizing Odoo Software: Use Odoo software to organize, track, and manage company data, projects, and documentation effectively.
- Regular Audits: Perform regular audits to ensure that all records and documents are complete, accurate, and up to date.
- Administrative Support: Assist with administrative tasks related to document management, project coordination, and ensuring smooth workflow within the office.
Qualifications
To be eligible for this role, candidates must meet the following qualifications:
- Experience: At least 3 years of experience in document management, administrative support, or a related field. Previous experience in a contracting or construction environment is a plus.
- Software Skills: Proficiency in Microsoft Excel and Word is mandatory. Hands-on experience with Odoo software is required for this position.
- Organizational Skills: Strong organizational and time management abilities, with a keen attention to detail. You must be able to manage multiple tasks effectively.
- Communication Skills: Excellent written and verbal communication skills are essential for preparing professional documents and liaising with various stakeholders.
- Confidentiality: Must be able to handle sensitive information with confidentiality and discretion.
- Educational Background: A Bachelor’s degree or equivalent experience is preferred.
Benefits
Working as a Document Controller with us offers several advantages, including:
- Competitive Salary: The salary will be negotiated based on your experience and qualifications, discussed during the interview.
- Career Growth: This role provides an excellent opportunity for professional development. You will have the chance to enhance your skills in document management, software tools, and administrative processes.
- Stable Work Environment: Join a stable and well-established company with a strong track record in the contracting industry.
- Work-Life Balance: Enjoy a balanced work schedule with weekends off, offering a healthy work-life balance.
- Training Opportunities: You will receive training to develop your skills in document management and related software, improving your professional expertise.
How to Apply
To apply for this role, follow these steps:
- Prepare Your Resume: Update your resume to highlight your experience in document management, your proficiency with Microsoft Office (Excel and Word), and your hands-on experience with Odoo software.
- Contact Us: Call or send a message via WhatsApp at +966541441065 for more information or to discuss the position further.
- Submit Your CV: Send your CV to khalidakram719@gmail.com. Ensure it includes relevant details about your document management experience, software skills, and qualifications.
- Interview Process: If your application matches the required qualifications, we will invite you for an interview to assess your skills and experience further.
- Start Work: Once selected, you will begin your role as a Document Controller, managing and organizing documentation for our company’s projects.
Frequently Asked Questions (FAQs)
1. What experience is required for this job?
You must have at least 3 years of experience in document management or a related administrative role. Experience with Odoo software is a must, and proficiency in Microsoft Office (especially Excel and Word) is also required.
2. Can I apply if I don’t have experience with Odoo software?
Odoo experience is required for this role. However, if you have the skills and willingness to learn, we may consider training you on the software if you meet other criteria.
3. What is the salary for this position?
The salary will be negotiated during the interview, based on your experience and qualifications.
4. Is this position open to applicants outside the Philippines?
Currently, we are only accepting applicants who are Philippine nationals.
5. What are the working hours for this role?
The working hours will be discussed during the interview. Generally, you can expect a standard workweek with weekends off.
6. What kind of work environment can I expect?
You will work in an organized and supportive environment where teamwork and attention to detail are highly valued. Our company fosters a positive atmosphere focused on professional growth and efficiency.
If you are a detail-oriented individual with strong organizational skills and experience in document management, we encourage you to apply for this exciting opportunity. Get in touch with us today at +966541441065 (WhatsApp) and join our team as a Document Controller in Riyadh!