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Job Opportunity: Billing and Invoicing Coordinator
Location: Kuwait City, Kuwait
Salary: Competitive (KWD – Salary to be discussed during the interview)
Experience Required: 3 – 5 years
Job Type: Full-Time
Company: Anonymous Company
Posted By: Saaliha Faizal
Are you an experienced finance professional with expertise in billing and reconciliation? We are looking for a Billing and Invoicing Coordinator to join our dynamic team in Kuwait City, Kuwait. This role will give you the opportunity to work closely with corporate clients and internal teams, ensuring timely and accurate billing and addressing customer invoicing concerns. If you are detail-oriented, highly organized, and able to handle multiple tasks efficiently, we want to hear from you!
Key Responsibilities
As a Billing and Invoicing Coordinator, you will play a key role in ensuring accurate invoicing and maintaining clear records of service orders. Your day-to-day responsibilities will include:
- Service Order Verification & Billing: Receive service orders for billing, verify details with contracts, and make necessary adjustments or changes as needed.
- Invoicing Recurring Contracts: Prepare and send invoices for recurring contracts based on the service implementation date. You will ensure that invoices are prepared on time and in line with customer agreements.
- Coordination with the Collection Team: Work closely with the collection team to ensure that invoices are delivered on time. You will also assist in resolving any billing issues and ensure payment collection is properly tracked.
- Invoice Reconciliation: Reconcile customer invoices to ensure accuracy. Report missing invoices to management and take appropriate action to resolve discrepancies.
- Aging Report Management: Maintain a monthly aging report for all customers to track outstanding invoices and assist in following up with clients.
- Modification of Recurring Contracts: Update recurring contracts as required and prepare invoices based on the updated terms.
- Contract Cancellations: Process and record cancellations of recurring contracts, updating the system as necessary to ensure accurate records.
- Issuing Credit Notes: Issue credit notes when required, ensuring proper approvals are in place based on service agreements and utilization reports.
- Customer Profile Management: Keep up-to-date records of customer profiles, including new customer data. Ensure the CRM system is updated with invoice references and contract numbers.
- Support the Sales Team: Coordinate with the sales team to resolve any invoicing delays due to discrepancies in service order dates or delivery.
- Auditor Coordination: Collaborate with both internal and external auditors during periodic account closing processes. Ensure that any required reports are provided accurately and on time.
Qualifications & Skills
We are looking for a highly skilled professional who meets the following qualifications:
- Education: A Bachelor’s degree in Finance, Accounting, or any related field is required.
- Experience: You should have 3-5 years of experience in billing, invoicing, or finance-related roles. Experience in handling recurring billing contracts or corporate invoicing is preferred.
- Technical Skills: Strong knowledge of billing and reconciliation processes is essential. Proficiency in Excel and familiarity with CRM systems (such as GP) is required.
- Problem-Solving: Ability to address issues proactively and resolve discrepancies efficiently.
- Communication Skills: Excellent verbal and written communication skills are needed to interact with customers, sales teams, and management.
- Attention to Detail: Strong attention to detail to ensure accuracy in invoicing, reconciliation, and reporting.
- Teamwork & Collaboration: Ability to work effectively with different teams, including the sales, collections, and audit teams.
- Organizational Skills: Strong ability to manage time, prioritize tasks, and maintain accurate records.
Benefits & Perks
At Anonymous Company, we value our employees and offer the following benefits:
- Competitive Salary: Attractive salary package (discussed during the interview process) based on qualifications and experience.
- Work-Life Balance: Full-time position with a balanced workload, ensuring a healthy work-life dynamic.
- Professional Development: Opportunities for growth and development within the company, including training programs and career advancement.
- Collaborative Environment: Join a team where your input and ideas are valued, and where you will be supported in your role.
- Dynamic Work Culture: A friendly, professional environment that fosters learning and teamwork.
How to Apply
If you meet the qualifications and are interested in joining our team, here’s how to apply:
- Prepare Your CV/Resume: Make sure your CV highlights your relevant experience in billing, invoicing, and finance-related tasks. Include details of any systems you have worked with, such as Excel, CRM systems, or GP.
- Send Your Application: Email your CV/resume to saalihanf2401@gmail.com. Alternatively, you can send it via WhatsApp to +965 515 94507 (Note: Calls will not be entertained).
- Shortlisting & Interview: If your profile matches our requirements, you will be contacted for an interview.
- Prepare for the Interview: During the interview, be prepared to discuss your experience, qualifications, and how you can contribute to the success of our billing and invoicing team.
- Offer & Onboarding: Upon successful selection, you will receive an offer and be onboarded into our company.
FAQs
1. What are the key responsibilities of the Billing and Invoicing Coordinator?
The main responsibilities include preparing and sending invoices for services, reconciling customer accounts, processing cancellations and credit notes, and coordinating with both internal teams (like sales and collections) and external auditors.
2. What qualifications do I need to apply?
A Bachelor’s degree in Finance, Accounting, or a related field is required, along with 3-5 years of experience in billing, invoicing, or financial roles.
3. Do I need to have experience with CRM systems or specific software?
Yes, experience with CRM systems (such as GP) and advanced Excel skills is preferred for this role. Knowledge of billing software is also beneficial.
4. What is the salary for this position?
The salary will be discussed during the interview, based on experience and qualifications.
5. Can I apply if I don’t have experience with recurring billing contracts?
While experience with recurring billing contracts is preferred, we are open to applicants with strong billing and finance experience. We value problem-solving abilities and the willingness to learn.
6. How do I submit my application?
You can send your CV via email to saalihanf2401@gmail.com or via WhatsApp to +965 515 94507.
Start Your Career with Us Today!
If you have the required qualifications and are looking for a rewarding career in billing and finance, apply now! We look forward to hearing from you and potentially welcoming you to our team.