Job Opportunity: Administrative Support for Construction Division – Leading Real Estate Developer (Manama, Bahrain)
A prominent Real Estate Developer & Property Management Company in Manama, Bahrain, is looking for an Admin to join its Construction Division. This role provides an excellent opportunity for candidates with administrative experience, especially those interested in the real estate and construction sectors. Whether you are an experienced professional or a fresh graduate looking to enter the field, this position offers a chance to contribute to a dynamic and growing company.
Introduction to the Job
As an Administrative Assistant for the Construction Division, you will be a key support person responsible for various clerical and administrative duties. You will assist the Managing Director, engineers, and other departments in maintaining smooth operations. This role is central to ensuring the administrative aspects of construction projects are efficiently handled, enabling the team to focus on delivering quality work.
This is a full-time, on-site position based in Manama, Bahrain. Whether you are an experienced candidate or a fresh graduate eager to start your career in the construction industry, this position offers the opportunity to work in a fast-paced environment where your organizational skills and attention to detail will be highly valued.
Responsibilities
- Administrative Support:
- Provide day-to-day administrative and clerical support to various departments, including the Managing Director and engineers.
- Maintain schedules and assist in planning appointments, board meetings, and other engagements for senior staff.
- Attend meetings, take minutes, and distribute meeting notes and summaries to stakeholders.
- Manage phone calls, screening and redirecting them as necessary.
- Document and Correspondence Management:
- Handle all outgoing and incoming correspondence, including emails, letters, and packages.
- Ensure that sensitive documents are kept secure and well-organized, both electronically and in physical files.
- Assist in preparing invoices, financial statements, and support bookkeeping tasks.
- Quality Control Monitoring:
- Oversee the construction quality control program, ensuring it aligns with industry standards and regulations.
- Prepare the necessary documentation to ensure compliance with construction safety and quality requirements.
- Track contractor drawings at various project stages and maintain records of installations.
- Contractor Coordination and Payment Processing:
- Review contractors’ applications for payment, ensuring that they align with the work completed.
- Recommend changes when required and ensure contractors follow the instructions accurately.
- Ensure efficient working of all employees involved in construction and maintain compliance with all set procedures.
- Record Keeping and Filing:
- Maintain both electronic and paper records in an organized manner, ensuring that information is easily accessible.
- Support the team in monitoring the progress of construction work and ensuring that all documents and records are up-to-date.
Qualifications
The ideal candidate should have the following skills and qualifications:
- Experience:
- At least 2-3 years of administrative experience within a construction company is preferred. Fresh graduates are also welcome to apply if they have a strong interest in the construction industry.
- Experience in handling administrative tasks such as scheduling, correspondence management, and document handling is essential.
- Skills:
- Strong working knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
- Familiarity with office and accounting procedures and basic bookkeeping skills will be an advantage.
- Excellent customer service skills with the ability to communicate effectively with staff, contractors, and clients.
- Strong ability to work independently and manage multiple tasks efficiently.
- Personal Traits:
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- High attention to detail, ensuring accuracy in all work-related activities.
- Demonstrated ability to use email and phone etiquette professionally.
Benefits
The successful candidate will enjoy the following benefits:
- Competitive Salary: A competitive salary package that aligns with your experience and qualifications.
- Work Environment: Join a leading real estate developer in Bahrain with an opportunity to grow professionally within the company.
- Training and Development: Continuous support and opportunities to learn and grow within the company.
- Career Advancement: Potential for career growth and internal promotions as you gain experience in the construction sector.
- Health and Safety: The company prioritizes the well-being of its employees, ensuring a safe and secure working environment.
How to Apply
If you meet the qualifications and are excited about the opportunity to contribute to a leading real estate developer’s construction division, here’s how you can apply:
- Prepare your CV: Include all relevant experience, including administrative roles, skills in MS Office Suite, and any prior work in the construction or real estate industries.
- Submit your application: Send your updated CV to recruitbh24@gmail.com.
- Subject Line: Please use the subject line “Admin for Construction Division – Application” when submitting your application to help us easily identify your email.
We will review your CV and contact you for further steps if you are shortlisted for the role.
Frequently Asked Questions (FAQs)
1. What experience do I need to apply for this role?
Ideally, you should have 2-3 years of administrative experience in the construction industry, but we are open to considering fresh graduates who are enthusiastic about joining the industry.
2. What skills are required for this job?
The role requires excellent organizational and communication skills, proficiency in MS Office Suite, and the ability to manage multiple tasks efficiently. A strong knowledge of email and phone etiquette is also important.
3. Can I apply if I have no experience in construction?
Yes, fresh graduates and candidates without construction-specific experience are welcome to apply. We are looking for candidates with strong administrative skills, a willingness to learn, and an interest in construction and real estate.
4. What are the working hours for this position?
This is a full-time position with standard working hours. Specific hours will be discussed during the interview process.
5. How do I apply?
You can apply by sending your CV to recruitbh24@gmail.com. Please mention the job title in the subject line for easy identification.
6. What is the salary for this role?
The salary is competitive and will be discussed based on your experience and qualifications during the interview process.
We look forward to receiving your application! If you are passionate about the construction industry and have the skills to excel in an administrative role, this is an exciting opportunity for you.