Administrative Assistant at Golden Gates Consulting – Full-Time Position in Lusail, Doha
Golden Gates Consulting is looking for a skilled Administrative Assistant to join our team in Lusail, Doha. This is a full-time, in-office role that requires someone who is highly organized, professional, and able to handle various administrative tasks efficiently. As an Administrative Assistant, you will support the owner by managing day-to-day office operations, handling HR matters, coordinating meetings, and providing assistance with billing and invoicing. If you are looking for a dynamic position where you can contribute to the smooth running of a growing business, this could be the perfect opportunity for you.
About Golden Gates Consulting
Golden Gates Consulting is a business consulting firm located in Doha, Qatar, serving industries such as automotive, logistics, and construction. We offer services that include administrative assistance, call center solutions, and consulting. Our goal is to provide seamless support to companies across the globe, enabling them to focus on their core business functions while we manage the behind-the-scenes work.
As we continue to grow, we are looking to add an Administrative Assistant to our team who can handle various responsibilities and contribute to the smooth operation of the office.
Job Overview
As an Administrative Assistant at Golden Gates Consulting, you will work closely with the business owner and help with various tasks that keep the office running smoothly. Your role will include handling tasks related to billing, invoicing, HR, and office organization. You will also be responsible for arranging meetings, managing communications with staff, and addressing HR disputes when necessary.
This is a full-time position with working hours from 9 AM to 6 PM Monday through Friday, along with rotating half-day shifts on Saturdays. You will be working in a collaborative environment, assisting with both daily administrative duties and supporting the owner in key decision-making processes.
Key Responsibilities
As an Administrative Assistant, your responsibilities will span various office management tasks. Here is a breakdown of your key duties:
1. Billing and Invoicing
- Assist with creating and managing billing and invoicing records for clients.
- Ensure all invoices are accurate, up-to-date, and sent out promptly.
- Maintain financial records and assist in tracking payments and receipts.
2. HR Management
- Handle HR-related tasks, including managing employee communications.
- Support the HR department in resolving disputes and addressing any employee concerns.
- Maintain employee records and assist with other HR administrative duties.
3. Office Administration
- Provide administrative support to the owner and ensure the smooth operation of the office.
- Handle incoming and outgoing mail and packages.
- Arrange and coordinate meetings, ensuring all logistics are in place.
- Maintain an organized filing system for documents and office records.
4. Communication with Staff
- Serve as a point of contact for communication between staff members and the owner.
- Ensure that staff members have the necessary information for their daily tasks.
- Help facilitate the flow of information within the office to ensure efficiency.
5. Maintain Organized Records
- Keep accurate and up-to-date records of all office-related tasks.
- Ensure that all documents and data are organized and easily accessible.
- Assist in creating reports and tracking key office metrics.
Qualifications
To succeed in this role, you will need a blend of practical skills, qualifications, and personal qualities. Here are the requirements:
Experience & Education:
- A high school diploma is required; post-secondary education is an advantage.
- Bachelor’s degree is preferred but not mandatory.
- Previous administrative experience or experience working in a similar role is preferred.
- Familiarity with office management and administrative tasks is essential.
Skills:
- Strong organizational skills to keep office operations running smoothly.
- Excellent communication skills, both written and verbal, for effective correspondence with clients, staff, and vendors.
- Ability to prioritize tasks in a fast-paced environment and manage multiple responsibilities at once.
- Attention to detail and the ability to spot inconsistencies or errors in documentation and invoicing.
- Proactive attitude with a willingness to take initiative and find solutions.
- Proficiency in Microsoft Word, Excel, and Google Suite; familiarity with Windows OS is a must.
Personal Qualities:
- Professionalism in all aspects of the role.
- Ability to work independently and as part of a team.
- Strong problem-solving skills, especially in handling HR-related issues or office disputes.
- A positive and friendly attitude to contribute to a great office environment.
Benefits
Working at Golden Gates Consulting comes with numerous benefits designed to support both your professional growth and personal well-being. Here are the perks of joining our team:
1. Competitive Salary
- The position offers a salary of 2500 QAR, competitive for the industry and location.
2. Comprehensive Benefits Package
- Health, dental, vision, and life insurance are provided to ensure you and your family are covered.
3. Paid Time Off
- Paid vacation days and personal leave to maintain a healthy work-life balance.
4. Tools and Resources
- Access to the tools and resources needed for optimal job efficiency.
- Training and development opportunities to improve your skills.
5. Friendly Work Environment
- A diverse and inclusive work environment where collaboration and mutual respect are highly valued.
- Routine team-building activities to foster a positive office culture.
6. Career Growth Opportunities
- Opportunities for career advancement as the company continues to grow, including the possibility of flexible schedules and roles.
How to Apply
If you are interested in applying for the Administrative Assistant position at Golden Gates Consulting, follow these steps:
Step 1: Submit Your Application
- Send your resume and a cover letter outlining your qualifications and why you would be a good fit for the role to info@goldengatesconsultants.com.
Step 2: Interview Process
- After reviewing applications, we will invite selected candidates for an interview to assess their skills and suitability for the role.
Step 3: Job Offer
- If you are selected for the role, we will provide a formal job offer with details about salary, benefits, and other job-related aspects.
Frequently Asked Questions (FAQs)
Q1: What are the working hours for this position?
The working hours are 9 AM to 6 PM, Monday to Friday, with rotating half-day shifts on Saturdays.
Q2: Do I need previous administrative experience?
While previous administrative experience is preferred, it is not mandatory. However, you must have strong organizational and communication skills.
Q3: What are the key responsibilities of the Administrative Assistant?
You will be responsible for billing, invoicing, HR tasks, office administration, and providing general support to the owner.
Q4: Do you offer training for this role?
Yes, we provide training and resources to help you perform your duties effectively.
Q5: How do I apply for this position?
To apply, submit your resume and cover letter to info@goldengatesconsultants.com.
This is an exciting opportunity to be a key player in a growing consulting firm. If you are a highly organized and proactive individual who thrives in a fast-paced environment, we encourage you to apply today!