Job Listing: Experienced Receptionist
Location: Arad, Bahrain
Posted: November 20, 2024
Category: Jobs
Contact: sruthi@asbsecurity.com
Phone: +97317678887
Introduction to the Job
We are currently looking for an experienced receptionist to join our team in Arad, Bahrain. As the first point of contact for visitors and clients, the receptionist will play a key role in creating a professional and welcoming environment. If you are well-organized, have excellent communication skills, and enjoy interacting with people, this position could be the perfect fit for you.
The ideal candidate will have experience in administrative tasks and office management, a professional demeanor, and a friendly attitude. This is a full-time position based in Bahrain, and applicants must be currently residing in the country.
Responsibilities
As an Experienced Receptionist, your daily responsibilities will include:
- Greeting Visitors and Clients: Welcome clients and visitors with a warm and professional attitude, directing them to the appropriate departments or individuals as needed.
- Managing the Reception Area: Ensure the reception area is neat, tidy, and organized at all times, making sure it reflects the company’s professional image.
- Answering and Directing Calls: Answer phone calls in a friendly and efficient manner, redirecting calls to the correct departments or individuals, and taking accurate messages when necessary.
- Handling Inquiries: Respond to general inquiries from visitors or callers regarding the company’s services, products, or other basic information.
- Scheduling Appointments and Meetings: Assist with scheduling meetings and appointments, ensuring that all necessary arrangements are made for staff and clients.
- Administrative Support: Perform basic administrative tasks such as handling mail, preparing documents, managing office supplies, and assisting with record-keeping.
- Coordinating with Staff: Assist in coordinating the daily schedules of employees, ensuring everyone is informed of appointments, meetings, and visitor arrivals.
- Maintaining Security Protocols: Ensure all visitors sign in and out, following proper security procedures. Issue visitor passes and monitor entry/exit.
- General Office Support: Provide additional support to other departments when necessary, helping with general office tasks and ensuring smooth office operations.
Qualifications
To be considered for the position of receptionist, candidates should meet the following qualifications:
- Experience: Previous experience as a receptionist or in a customer-facing role is required. At least 1-2 years of experience in an office environment is preferred.
- Education: A high school diploma or equivalent is required. Additional certifications in administration or office management will be considered an asset.
- Communication Skills: Strong verbal and written communication skills in English are essential. Knowledge of Arabic will be an advantage but is not required.
- Organizational Skills: The ability to manage multiple tasks, stay organized, and prioritize work in a busy environment.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and the ability to learn and use office equipment such as phone systems and fax machines.
- Professional Appearance: The receptionist is the first point of contact for clients, so a professional and friendly appearance is important.
- Attention to Detail: Strong attention to detail, especially when handling appointments, messages, and other office tasks.
- Availability: The candidate must be available to start immediately and be currently located in Bahrain.
Benefits
As a receptionist with our company, you will enjoy the following benefits:
- Competitive Salary: The salary will be discussed during the interview process based on your qualifications and experience.
- Professional Development: Gain valuable experience in a dynamic office environment and improve your administrative skills. There may also be opportunities for growth and promotion within the company.
- Work Environment: Join a friendly, supportive team where you will be respected and encouraged to grow professionally.
- Medical Benefits: We offer medical insurance as part of the benefits package to ensure your health and well-being.
- Stable Employment: Enjoy job stability with a reputable company in Bahrain, and the potential for long-term employment.
- Full-time Role: This is a full-time position, offering regular working hours and consistent employment.
Applying Guide
If you’re interested in applying for this position, follow these simple steps:
- Prepare Your CV: Update your CV to highlight your relevant experience, including any administrative or receptionist roles you have held in the past. Be sure to include your contact information and references.
- Write a Cover Letter: In your cover letter, briefly explain why you are the right fit for the receptionist role. Highlight your customer service skills, experience in handling phone calls, and your ability to manage administrative tasks efficiently.
- Submit Your Application: Email your CV and cover letter to sruthi@asbsecurity.com. Be sure to include the subject line: “Application for Receptionist – [Your Name].”
- Interview Process: Candidates selected for an interview will be contacted directly. The interview will give you a chance to discuss your experience, your skills, and why you would be a great addition to our team.
- Immediate Availability: We are looking for someone who can start as soon as possible. If you are available to start immediately, please mention it in your application.
Frequently Asked Questions (FAQs)
Q1: What is the work schedule for the receptionist position?
A1: The work schedule will be discussed during the interview, but it is a full-time role. We expect flexibility and the ability to work during regular office hours.
Q2: What salary should I expect?
A2: The salary will be discussed with shortlisted candidates during the interview. We offer a competitive salary based on your experience.
Q3: Do I need to have experience with a particular software or phone system?
A3: Experience with basic office software like Microsoft Office is required. If you have prior experience using phone systems or office equipment, it would be an advantage.
Q4: Is this position open to candidates who are not based in Bahrain?
A4: No, this position is only open to candidates who are currently residing in Bahrain and available to start immediately.
Q5: Will I be trained for this role?
A5: Yes, we provide training to help you get familiar with our systems and procedures. Your prior receptionist experience will, however, help you get up to speed quickly.
Q6: What qualities are you looking for in a candidate?
A6: We are looking for someone who is professional, friendly, and well-organized. Strong communication skills and attention to detail are essential for this role.
Q7: Can I apply if I don’t know Arabic?
A7: While knowledge of Arabic is not required, fluency in English is essential. If you have basic knowledge of Arabic, it will be an added advantage.