Administrative and Vendor Management Specialist
Location: Jubail, Saudi Arabia | Contact: +966594299646
We are currently looking for a skilled Administrative and Vendor Management Specialist to join our team in Jubail. This position is ideal for individuals who are highly organized, detail-oriented, and able to manage multiple tasks effectively. As a key member of our operations team, you will oversee office management, vendor relations, and ensure smooth daily operations within the company. If you are passionate about administration, vendor management, and providing exceptional support, this role is for you.
Introduction to the Job
The Administrative and Vendor Management Specialist position is a crucial support role within our company. You will be responsible for managing various administrative functions as well as handling vendor relationships. This position requires someone who is proactive, able to multitask, and has a keen eye for detail. Your role will involve working closely with internal teams and external vendors to ensure that business operations run smoothly and efficiently.
In this role, you will manage the day-to-day office activities, coordinate schedules and travel, and oversee vendor contracts and performance. You will be the bridge between various teams, assisting with administrative tasks while ensuring all vendor activities are in compliance with company standards and regulations. The goal is to streamline operations, reduce costs, and maintain strong vendor relationships to support business objectives.
Key Responsibilities
As an Administrative and Vendor Management Specialist, your key responsibilities will include:
Administrative Duties:
- Office Management:
Oversee daily office operations, including managing office supplies and ensuring all office equipment is in good working condition. You will ensure that the office environment is organized, efficient, and conducive to smooth workflow. - Scheduling and Coordination:
Manage executives’ calendars, arrange meetings, and coordinate travel plans. You will ensure that all appointments and travel arrangements are well-organized and communicated to relevant parties in a timely manner. - Documentation and Reporting:
Prepare, maintain, and update administrative documents, reports, and presentations. You will be responsible for ensuring that all documentation is accurate, organized, and easily accessible for reference. - Data Management:
Ensure the accurate maintenance of company records and databases. You will regularly update files and databases while ensuring confidentiality and compliance with data protection regulations. - Support to Departments:
Assist various internal teams with administrative tasks as needed. Your role will include providing organizational support to enhance productivity across different departments.
Vendor Management Duties:
- Vendor Onboarding:
Identify, evaluate, and onboard new vendors. Ensure that vendors meet the company’s standards and qualifications. You will manage the onboarding process, ensuring that all necessary documentation is complete. - Contract Management:
Draft, review, and manage vendor contracts. You will ensure that vendor agreements are in line with company policies and comply with industry regulations. You will be responsible for monitoring contract terms and renewals. - Negotiation:
Negotiate with vendors on pricing, terms, and conditions to secure favorable deals. You will work to ensure cost-effectiveness while maintaining high standards of service. - Performance Monitoring:
Regularly assess vendor performance, track deliverables, and ensure that vendors meet deadlines and quality standards. If issues arise, you will work to resolve them promptly. - Cost Management:
Monitor vendor costs to ensure they align with the budget. You will explore opportunities for cost reductions while maintaining high standards of service. - Collaboration with Procurement:
Work closely with the procurement team to forecast demand and plan purchases. You will also help streamline the supply chain to ensure timely delivery of goods and services.
Qualifications
The ideal candidate for this role should possess the following qualifications:
- Education:
A Bachelor’s Degree in Business Administration, Management, or a related field is preferred. Relevant certifications in vendor management or office administration will be a plus. - Experience:
At least 2-3 years of experience in administrative support or vendor management roles. Experience working in a similar environment, such as a corporate office, is highly valued. - Skills:
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, for clear coordination and effective negotiation with vendors.
- A keen eye for detail to ensure accuracy in documentation, reporting, and contract management.
- Proficiency in office software (MS Office Suite) and vendor management systems.
- Problem-solving skills to address any issues with vendors or office operations effectively.
- Other Attributes:
- Ability to work independently and as part of a team.
- Strong time management skills and the ability to meet deadlines.
- Ability to build and maintain professional relationships with vendors and internal teams.
Benefits
As an Administrative and Vendor Management Specialist, you will enjoy the following benefits:
- Competitive Salary:
A competitive salary package that reflects your experience and qualifications. - Health Insurance:
Comprehensive health insurance coverage for you and your dependents. - Career Growth:
Opportunities for professional development and career advancement within the company. - Work-Life Balance:
A balanced work schedule and a supportive team environment. - Job Stability:
Secure, long-term employment with a reputable company in Jubail. - Accommodation and Transportation:
Depending on the role and location, accommodation and transportation may be provided.
How to Apply
To apply for the Administrative and Vendor Management Specialist position, follow these steps:
- Contact:
Reach out to us directly at +966594299646. You can also contact us via WhatsApp for a quicker response. - Submit Your CV:
Send us an updated resume that highlights your qualifications and experience in administrative and vendor management roles. Be sure to include relevant certifications and contact information. - Interview Process:
Shortlisted candidates will be contacted for an interview. The interview may be conducted via phone or online, depending on your location. - Onboarding:
Once selected, you will be provided with the necessary details regarding the onboarding process and project requirements.
FAQs
Q1: What is the minimum experience required for this role?
You need at least 2-3 years of experience in administrative support or vendor management.
Q2: Are there opportunities for career growth?
Yes, this role offers significant opportunities for professional development and advancement within the company.
Q3: Do I need to be located in Jubail to apply?
While this is a Jubail-based position, candidates from other regions may apply if they are willing to relocate.
Q4: What software skills are required for this role?
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and vendor management software is required.
Q5: Is health insurance provided?
Yes, comprehensive health insurance is provided for the employee and their dependents.
This role offers an exciting opportunity for those with strong organizational and vendor management skills. If you are ready to take on a challenging and rewarding position, contact us today at +966594299646 and submit your application!